Project Manager for Excel

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Project Manager for Excel

Project Manager for Excel is a scheduling tool that opens directly into Microsoft Excel. It’s designed to help with project management.

We like that this application is compatible with a commonly used program like Excel, but its interface is too minimal. We created a few sample project listings with Project Manager, but we couldn’t figure out how to create subcategories within the project listings. There’s no Help file. We visited the program’s Web site and found minimal information that didn’t answer our questions. We couldn’t edit individual cells of data in the initial spreadsheet. When we tried, the program informed us that the sheet was locked and said we needed to unprotect it. When we tried to unprotect it, we were prompted for a password, which we didn’t have. The experience was frustrating. There’s an Export option; selecting it opens a new sheet containing your initial data. Once you do this, you can edit data cells. There’s also an option to save spreadsheets as PDFs, which makes the Export option confusing and misleading. Without accessible instructions or Help, we were unable to ascertain what was the true purpose of the Export option.

This is a 21-day trial version of the software. It installs and uninstalls with no problems. All the problems with this program lie in trying to use it. Overall, our experience with this program was frustrating. Project Manager for Excel is supposed to make project management with Excel easier, but this program is not intuitive to use at all.

The best project managers stay on top of everything.

A good manager is a jack-of-all-trades and a master of most tasks, if not all.

There is a lot of ground to cover whether it is a budgeting concern or performance assessment, a good project manager can make decisions fast and effective.

With Excel playing a big role in almost all businesses, a good and reliable template to stay on top of everything is critical to your projects’ success.

That’s why we have compiled the 7 best Project Management Excel Templates that you can use in budgeting, performance tracking, and project projection and much more. We got you covered.

Small teams and businesses prefer using excel for project management for its availability, familiarity, and cost-effectiveness. Further, templates make it easy to get started with Excel project management quickly.

But what are the best practices when using Excel for project management?

That’s what you’ll learn in this article. Here’s what we’ll cover:

  • When Should You Use Excel For Project Management?
  • Disadvantages Of Managing Projects In Excel
  • Excel Project Management Use Cases
    • Create A Project Timeline
    • Manage tasks
    • Plan & Manage Resources
    • Effort Tracking
  • A Better Alternative to Excel Project Management

Ready to get started? Let’s begin.

When Should You Use Excel For Project Management?You don’t always need project management tools to manage projects. Sometimes a simple spreadsheet can do the job. Here are some situations where project management in Excel makes sense:

  • You work on simple projects: If you work on projects with very few dependencies and team members, you may not need project management software. A simple spreadsheet to track project tasks is perfect for such simple projects.
  • You work on one project at a time: If you work on multiple projects simultaneously, you’ll need to share team members across projects. Shared resources create complex dependencies. But if you work on a single project at a time, spreadsheets are often enough.
  • You already have access to Microsoft Office: Almost everyone already has access to Microsoft Office. You, too, can consider using Excel for managing projects if you have easy access to it.

Disadvantages Of Managing Projects In ExcelEven if you have access to Excel and manage simple projects, Excel still may not be the right choice. These are some of the disadvantages of Excel project management:

  • No communication features: All spreadsheets, including Excel, lack communication features. Communicating with clients and other team members can be a big challenge.
  • No collaboration features:  There’s no way to share files or documents via Excel. You’ll have to use a file hosting service to share files. On the other hand, most PM tools come with built-in file sharing.
  • Information overload: Over time, Excel spreadsheets accumulate a lot of information. Clients and most team members rarely need access to all this information. As a result, time is wasted looking for information.
  • Hard to ensure data integrity: When everyone is updating the same sheet, it’s easy for someone to update or remove information accidentally. Plus, project information can get lost as we discuss tasks over chat or email.
  • Expensive in the long run: Most PM tools have a free plan. Paid plans often cost less than $10 per user per month. Considering the above disadvantages, using Excel for project management can be expensive in the long run.

Excel Project Management Use Cases

So far, you’ve learned about the kind of work you can manage with Excel. You’ve also learned about the disadvantages of Excel project management.

Next, let’s look at the project use cases you can manage with Excel.

Create A Project Timeline

A timeline is a simple way to visualize plans — whether it’s a high-level project roadmap or a detailed project schedule. Using Excel or other spreadsheet software like Google Sheets, you can easily create a project timeline.

Typically, a project timeline is created using a Gantt chart.

The Gantt timeline helps your team members visualize the project’s schedule.

Excel and other spreadsheets don’t have an in-built Gantt chart feature. Instead, you can customize the horizontal bar chart to look like a Gantt timeline. Check out these tutorials on how to create a Gantt timeline in Excel and Google Sheets.

Other than the above-mentioned disadvantages:

  • Excel timelines are hard to keep up to date.
  • There’s no way to add milestones to an Excel Gantt timeline.
  • And, it’s almost impossible to work collaboratively on an Excel project timeline.

Gantt Timeline Template For Excel

If you want to use Excel, despite its disadvantages, use this simple project timeline template.

Manage Tasks

Once the project plan is ready, the next step is to start executing and tracking day-to-day tasks.

Keep project details in one place

Spreadsheets don’t give you the ability to add details, have conversations, or attach files, so you end up scattering project information across a suite of tools, making it too easy to miss something on your to-do list or waste time hunting down an asset.

A good project management tool combines the grid-like view of a spreadsheet with collaboration features—so you can say goodbye to digging through old email chains for the latest updates or files.

Quickly build and maintain plans

If you’re managing projects in spreadsheets, you may also spend a lot of time building calendars and Gantt charts from scratch. Even with a template, customizing, formatting, and keeping your project plans up to date takes up a lot of your time.

Unlike Excel, agile tools designed for work and project management make it easy for you to quickly create and update dynamic project plans.

WHAT’S NEW IN VERSION 3.2D

Version 3.2d fixed a problem with 24 hour times in some foreign languages and improved context sensitive help functionality in Excel 2010.

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